Invoicing is a part of every business whether you are a supplier, a merchandiser, service provider, or a freelancer pursuing your passion. It sounds simple enough but if it is a regular thing and is recurring, it can eat a chunk of your time and invade your office space in duplicates and triplicates. In addition creating an invoice is one thing but delivering it and receiving the payment for it are another. If you are dealing with only one client it would not sound that much of a big deal but a business rarely involves one client and so you need all the help you can get to ensure that invoicing don’t take away from doing what matters most. FreshBooks is a leading cloud based accounting tool that can make invoicing tasks simple and easy. Your data is stored in the cloud so you can access then when you need to and you decrease the need for printed backups. With FreshBooks, you just make a copy of the documents you need. You save money on paper and you save office space too.
Creating Your Invoice
If you are new to FreshBooks, the first thing you need to do is to explore the dashboard. This contains all of the application.s features and the more you are familiar with the tabs, the easier you can navigate your way. At the homepage, there is a tab called “invoices”. You can enter your business’ data via the “creating an invoice” tab and specify where and how you’d like to be paid. The next step is entering your clients’ info. Add their email address. This is where the invoice will be delivered. You need to input this only once. You can also add their business address and select how the particular client is to be billed.
You can add invoice info such as number, payment method, issuing date,PO numbers, and discount values as well. After this, you add your billing items. This is the heart of your invoice.
After this you can proceed to tax computation. FreshBooks will create the tax summary for you based on the data you feed it.
Your invoice can also contain additional instructions or payment terms that you can add depending on your preferences. When you are done, review your entries. Now you are ready to send the invoice via your customer’s email address. You can also have the option of delivering the invoice via snail mail. This will take longer (2 to 5 days) but you will know exactly if and when the invoice has been opened.
Assuming that your invoice has been delivered and received, the next stage is payment. As a leading accounting software, FreshBooks offers various modes of payment so your client can settle the bill. Your invoice can be paid through Paypal or Google Checkout, or through the use of the payment portal that facilities credit card payments. The beauty of FreshBooks’ payment portal is that your client can use the “pay now” option. Plus, the payment you get heads straight to your chosen bank account. No more manually depositing your checks. The money goes straight to your you want it to be. If a particular client has regular transactions with you, he/she can be tagged as a recurring payer. In this case, FreshBooks will automatically send him/her a bill depending on the period you prefer.
Why Choose FreshBooks for Your Invoicing Needs?
You can select from a number of cloud accounting software for your invoicing tasks but FreshBooks is recommended because of its streamlined approach. This software is so easy to use and can easily be integrated into any business. With it, invoicing becomes an enjoyable task, financial transactions are all accurately accounted for, and you can receive payments without stress.
Your invoices looks good.
Of course aesthetics is not the gist of an invoice. In fact an invoice can exist without aesthetics playing a role. Then again know that how your invoice looks is an extension of the image of your business. As much as possible, you want anything business related to have a professional feel. Compared to an Excel or Word created invoice, one that is generated by FreshBooks definitely has more visual appeal. This actually affects the timeframe in which you are paid. If your invoices look professional, clients want to pay you as soon as possible (assuming funds are available) and actually think you are worth the money you ask of them.
Your invoicing tasks are reduced.
If you send the same kind of invoice to your clients on a regular basis, the task is essentially repetitive and can possibly be automated. FreshBooks remembers recurring payers so create the invoice once and never think about it again.
Your clients will be happy to pay you.
Because FreshBooks offers various payment avenues, client can easily pay you with a channel that is convenient to them. Because settling the invoice is easy and hassle free, clients won’t have an excuse not to do it on time. This means you will get paid right on schedule.
Automatic updates and follow ups
The hardest part of invoicing isn’t creating the invoice. It is the waiting time before it gets settled. If you have manually delivered an invoice to a client before, you know that it takes a lot of brain space. You keep second guessing yourself. Did you do it right? Are the contents correct? Did I send it too soon? Did I send it too late? Did the client get it? Is he even planning on paying me? These thoughts can eat you right out, affect your creativity, and ruin your focus. With the help of FreshBooks, creating,sending, and follow ups of bills are breezy. You know exactly when your client gets your invoice and if there are any delays on payment, the system will automatically send payment reminders and charge late fees. You won’t have to beg for checks anymore. You will look and feel more professional.
Try it for free.
A cloud based accounting service provider that is confident of its features and is more concerned in delivering good service first before the bottomline won’t hesitate to offer a freemium and this is what you can expect from FreshBooks. Try it for free for 30 days. If you are not happy, you lose nothing and can move on to another software. If you are satisfied, you can choose a plan that you can afford. Either way, you win.